Important Dates to Remember

Expo Dates: March 4-6, 2023 
Ernest N. Morial Convention Center | New Orleans, LA

April 1-4

  • Priority Space Selection: Applications received during this time are considered for space assignment in Priority Point order.
    After April 4, space is assigned on a first-come, first-served basis.

June 3

  • Booth Space/ExpoSuite Deposit Payment: By this date, exhibitors who have reserved exhibit space/ExpoSuites must remit 50% of their contracted overall cost.

July 28

  • Priority Housing Placement Deadline: Exhibitor Room Block Requests must be received by this date for exhibitors to be considered for priority hotel placement. After this date, requests will be filled on a first-come, first-served basis.

September 22

  • Exhibitors who have paid in full, and universities and non-profit organizations, may submit online Ancillary Event Requests for approval to hold industry events, including staff/company/board meetings, hospitality suites and social functions, focus groups, investigator meetings, and key opinion leader (KOL) events.
  • Exhibitors, universities, and non-profits may begin sending promotional materials to ACC for review. All promotional materials (including announcements, signage, invitations, emails, websites, advertisements, posters, and flyers) must be approved by ACC prior to printing or use. Final versions of materials should be submitted for approval by February 17, 2023. Send all materials to

October 12

  • Exhibitor online registration opens.
  • The ACC Housing Center confirms hotel room block assignments for exhibiting companies that met the Priority Housing Placement Deadline and provides instructions for the exhibitor room block management website.

November 4

  • Balance due for exhibit space, ExpoSuites, and Promotional Opportunities. Any outstanding payments must be submitted to ACC by this date.
  • Applications received on or after this date must be accompanied by full payment.
  • 100% cancellation/downsizing fee applies to exhibit space cancellations/reductions received on or after this date.


  • Online Exhibitor Service Kit available to exhibitors.


  • Online Planner and Mobile App Go Live: Exhibitors should be sure to update their company descriptions and product categories via the login area of by early January to ensure current listings on ACC’s attendee portal and mobile tools. Listings can be adjusted as needed; data pulls happen several times/week.

January 10

  • Exhibitor registration deadline for companies wishing to receive exhibitor badges in the mail. (Exhibitors may continue to register online through the conclusion of the meeting.)

January 18

  • Rooming List Deadline: All rooms held by exhibitors must be secured with a non-refundable deposit equal to one night’s room and tax per room and assigned to individual room occupants. Rooms unclaimed at this time will be cancelled.

February 3

  • ACC.23/WCC advance professional registrant mailing list available for rent to exhibitors, universities, and non-profit organizations holding approved industry events.
  • Deadline to receive discounted rates from Freeman (furniture, carpet, cleaning, labor, etc.)

February 6

  • First day Freeman advance warehouse will accept exhibitor freight. 

February 10

  • Diagrams of island booths (all booths 400 square feet or larger) due to ACC.
  • Additional Booth Activities Form due (giveaways, videography/photography, hanging signs, banners and lighting truss, etc.) to ACC.
  • Exhibitor rooming lists transfer to hotel(s). After this date, the hotel will charge a one night room and tax deposit on each room reservation, unless separate billing arrangements have been made and confirmed in advance directly with the appropriate hotel(s). This deposit is non-refundable if a reservation is cancelled in its entirety.

February 17

  • Exhibitor-Appointed Contractor (EAC) Request Forms and Certificates of Insurance deadline.
  • Promotional Materials Approval Deadline. All promotional materials (including announcements, signage, invitations, emails, websites, advertisements, posters, and flyers must be approved by  ACC prior to printing or use. Final versions of materials should be submitted for approval by this date. Submissions should be sent to

February 21

  • Advance Shipment Deadline: To avoid penalties, advance shipments must arrive at the Freeman warehouse by this date.

February 28-March 3

  • Targeted exhibitor move-in.

March 2

  • Exhibitor registration opens onsite.  

March 4-6

  • ACC.23/WCC  
         Expo Open Hours:
    • Saturday, March 4: 9:00 a.m. – 4:45 p.m.
    • Sunday, March 5: 9:00 a.m. – 4:45 p.m.
    • Monday, March 6: 9:00 a.m. – 2:00 p.m.
  • Onsite booth space selection for ACC.24

March 8

  • Exhibitor move-out complete.
  • ACC.23/WCC final professional registrant mailing list available for rent to exhibitors.