ACC.22 Important Dates to Remember
Expo Dates: April 2-4; Washington, DC (Walter E. Washington Convention Center)


2021
July 12-August 2

  • Priority Space Selection: Applications received during this time are considered for space assignment in Priority Point order. After August 2, space will be assigned on a first-come, first-served basis.

September

  • Exhibitors who have paid in full, and universities and non-profit organizations, may submit online Ancillary Event Requests for approval to hold industry events, including staff/company/board meetings, hospitality suites and social functions, focus groups, investigator meetings, and key opinion leader (KOL) events.
  • Exhibitors, universities, and non-profits may begin sending promotional materials to ACC for review. All promotional materials (including announcements, signage, invitations, emails, websites, advertisements, posters, and flyers) must be approved by ACC prior to printing or use. Final versions of materials should be submitted for approval by March 1, 2022. Send all materials to promotional@acc.org.

September 2

  • Priority Housing Placement Deadline: Exhibitor Room Block Requests must be received by this date for exhibitors to be considered for priority hotel placement. After this date, requests will be filled on a first-come, first-served basis.

September 14

  • Booth Space Deposit Payment: By this date, exhibitors who have reserved space must remit 50% of their contracted overall booth space cost. 

December 3

  • Balance due for exhibit space. Any outstanding payments must be submitted to ACC by this date.
  • Applications received on or after this date must be accompanied by full payment.
  • 100% cancellation/downsizing fee applies to exhibit space cancellations/reductions received on or after this date.

December 6

  • Exhibitor online registration opens.
  • The ACC Housing Center confirms hotel room block assignments for exhibiting companies that met the Priority Housing Placement Deadline and provides instructions for the exhibitor room block management website.

2022
January

  • Online Exhibitor Service Kit available to exhibitors.

February 16

  • Rooming List Deadline: All rooms held by exhibitors must be secured with a non-refundable deposit equal to one night’s room and tax per room and assigned to individual room occupants. Rooms unclaimed at this time will be cancelled.

March

  • Online Planner and Mobile App Go Live: Exhibitors should be sure to update their company descriptions and product categories by March to ensure current listings ACC’s attendee portal and mobile tools.

March 1

  • Deadline to receive discounted rates from Freeman (furniture, carpet, etc.)
  • Diagrams of island booths (all booths 400 square feet or larger) due.
  • Additional Booth Activities Form due (hazardous waste, steel structure, laser, giveaways, videography/photography, hanging signs, banners and lighting truss, etc.)
  • Exhibitor registration deadline for companies wishing to receive exhibitor badges in the mail. Exhibitors may continue to register online through the conclusion of the meeting.
  • ACC.22 advance professional registrant mailing list available for rent to exhibitors, universities, and non-profit organizations holding approved industry events.
  • Promotional Materials Approval Deadline. All promotional materials (including announcements, signage, invitations, emails, websites, advertisements, posters and flyers) must be approved by ACC prior to printing or use. Final versions of materials should be submitted for approval by this date. Submissions should be sent to promotional@acc.org.

March 11

  • Exhibitor rooming lists transfer to hotel(s). After this date, the hotel will charge a one night room and tax deposit on each room reservation, unless separate billing arrangements have been made and confirmed in advance directly with the appropriate hotel(s). This deposit is non-refundable if a reservation is cancelled in its entirety.

March 17

  • Exhibitor-Appointed Contractor (EAC) Request Forms and Certificates of Insurance deadline.

March 22

  • Advance Shipment Deadline: To avoid penalties, advance shipments must arrive at the Freeman warehouse by this date.

March 29

  • Targeted exhibitor move-in begins.

March 31

  • Exhibitor registration opens onsite.  

April 2-4

  • ACC.22 Annual Scientific Session
    • Expo Open Hours:
    • Saturday, April 2: 9:00 a.m. – 4:45 p.m.
    • Sunday, April 3: 9:00 a.m. – 4:45 p.m.
    • Monday, April 4: 9:00 a.m. – 2:00 p.m.
  • Onsite booth space selection for ACC.23

April 6

  • Exhibitor move-out complete.

May

  • ACC.22 final professional registrant mailing list available for rent to exhibitors.