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ACC.21 Logo and Language Usage Guidelines
Toggle navigation
Exhibits
Reserve an Exhibit
Virtual Exhibitor List
Virtual Exhibit Deadlines and Specifications
Rules/Regs/Terms & Conditions
ACC.19 Registration Report
Exhibitor Categories
Pipeline Directory
Reserve Your Listings
Promo Opportunities
Mailing List Rental
Advertising Opportunities
Learning Destinations
Industry-Expert Theater
Innovation Stage
FAQs
Contact Information
ACC.21 Home
Exhibitor Resource Center
Rules/Regs/Terms & Conditions
Virtual Deadlines and Specifications
Exhibitor Login
Register Your Staff
Priority Point System
Ancillary Events (non-accredited)
W-9 Form & Payment Options
ACC.21 Logo and Language Usage Guidelines
Pipeline Directory
Important Dates and Deadlines
ACC.21 Important Dates to Remember
2020
April-May
Virtual Priority Space Selection
: Applications received during space will be considered for space assignment in Priority Point order. After May 7, space will be assigned on a first-come, first-served basis.
June 5
Advance Exhibit Space Rate Deadline
: Applications must be received by this date for applicants to qualify for the advance exhibit space rate. After this date, the regular exhibit space rate will apply.
Booth Space Deposit Payment:
By this date, exhibitors who have reserved space must remit 50% of their contracted overall booth space cost.
August
3
Priority Housing Placement Deadline
: Exhibitor Room Block Requests must be received by this date for exhibitors to be considered for priority hotel placement. After this date, requests will be filled on a first-come, first-served basis.
October
Exhibitors who have paid in full, and universities and non-profit organizations, may submit online
Ancillary Event Requests
for approval to hold industry events, including staff/company/board meetings, hospitality suites and social functions, focus groups, investigator meetings, and key opinion leader (KOL) events.
Exhibitors, universities, and non-profits may begin sending promotional materials to ACC for review. All promotional materials (including announcements, signage, invitations, emails, websites, advertisements, posters, and flyers) must be approved by ACC prior to printing or use. Final versions of materials should be submitted for approval by April 26, 2021. Send all materials to
promotional@acc.org
.
December 2
Exhibitor online registration opens.
The ACC Housing Center confirms hotel room block assignments for exhibiting companies that met the Priority Housing Placement Deadline and provides instructions for the exhibitor room block management website.
2021
January 13
Balance due for exhibit space. Any outstanding payments must be submitted to ACC by this date.
Applications received on or after this date must be accompanied by full payment.
100% cancellation/downsizing fee applies to exhibit space cancellations/reductions received on or after this date.
February
Online Exhibitor Service Kit available to exhibitors.
April
ACC.21 Online Planner and Mobile App Go Live
: Exhibitors should be sure to update their company descriptions and product categories by January to ensure current listings ACC’s attendee portal and mobile tools.
Exhibitor rooming lists transfer to hotel(s). After this date, the hotel will charge a one night room and tax deposit on each room reservation, unless separate billing arrangements have been made and confirmed in advance directly with the appropriate hotel(s). This deposit is non-refundable if a reservation is cancelled in its entirety.
April 7
Rooming List Deadline
: All rooms held by exhibitors must be secured with a non-refundable deposit equal to one night’s room and tax per room and assigned to individual room occupants. Rooms unclaimed at this time will be cancelled.
April 9
Promotional opportunity, advertising, Learning Destination and Prime Time Educational Event support must be confirmed in order to receive priority points.
April 19
Deadline to receive discounted rates from Freeman (furniture, carpet, etc.)
ACC.21 advance professional registrant mailing list available for rent to exhibitors, universities, and non-profit organizations holding approved industry events.
April 21
Diagrams of island booths (all booths 400 square feet or larger) due.
Additional Booth Activities Form due (hazardous waste, steel structure, laser, giveaways, videography/photography, hanging signs, banners and lighting truss, etc.)
Exhibitor registration deadline for companies wishing to receive exhibitor badges in the mail. Exhibitors may continue to register online through the conclusion of the meeting.
Promotional Materials Approval Deadline. All promotional materials (including announcements, signage, invitations, emails, websites, advertisements, posters and flyers) must be approved by ACC prior to printing or use. Final versions of materials should be submitted for approval by this date. Submissions should be sent to
promotional@acc.org
.
May 3
Exhibitor-Appointed Contractor (EAC) Request Forms and Certificates of Insurance deadline.
Advance Shipment Deadline
: To avoid penalties, advance shipments must arrive at the Freeman warehouse by this date.
May 10
Targeted exhibitor move-in begins.
May 13
Exhibitor registration opens onsite.
May 15 - May 17
ACC.21 Annual Scientific Session & Expo
Onsite booth space selection for ACC.22
May 19
Exhibitor move-out complete.
June
ACC.21 final professional registrant mailing list available for rent to exhibitors.